Wedding/Reception Request Form
You must be at least 21 years old in order to make this request.
When you submit this form, the following request(s) will be submitted to our church office:
1. Use of the facility for your wedding ceremony
2. Use of the facility for your wedding reception
3. Use of the facility for your wedding rehearsal and rehearsal dinner
If your wedding will not be on our church campus, but you would like to add your event to our church calendar, please use the standard Activity Request Form.
After you submit this form, our church office will use the contact information you provided to get back with you to let you know if your event is approved, if there are any conflicts, or if any additional information/arrangements are required. Please allow up to 1 week for processing.
Basic Information:
*
Indicates required field
Primary Contact Person
*
First
Last
Primary Contact Cell
*
Primary Contact Second #
*
Primary Contact Email
*
Bride's Name
*
First
Last
Groom's Name
*
First
Last
Bride's Phone
*
Groom's Phone
*
Bride's Email
*
Groom's Email
*
Event Location:
Where would you like your wedding rehearsal dinner to be held?
*
In the church Family Center
We will not hold a rehearsal dinner at WHC
Where would you like the wedding ceremony to be held?
*
In the church auditorium
In the church Family Center
In the church Parlor
In the Pastor's Office
We are only using the facility for the reception
Where would you like the wedding reception to be held?
*
In the church Family Center
We are only using the facility for the ceremony
Ceremony Minister:
Per the wedding policies at WHC, I will provide the name of the minister who will perform the wedding.
*
I agree.
If a minister has already agreed to perform your wedding ceremony, please enter their name here:
*
Wedding Guests:
*
This wedding is open to anyone from WHC who would like to attend.
Wedding invitations are private.
Event Dates & Times:
Date of Wedding Ceremony (i.e. MM/DD/YYYY))
*
Use this field if your event is not reoccurring.
Day of Week
*
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Time of Wedding Ceremony (i.e. 2:00PM - 4:00PM)
*
Date of Wedding Reception (i.e. MM/DD/YYYY)
*
Use this field to indicate the first meeting date of your reoccurring event.
Day of Week
*
Sunday
Monday
Tuesday
Wedneday
Thursday
Friday
Saturday
Time of Wedding Reception (i.e. 2:00PM - 4:00PM)
*
Date of Rehearsal (i.e. MM/DD/YYYY)
*
Use this field to indicate the last meeting of your reoccurring event.
Day of Week
*
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Time of Rehearsal (i.e. 2:00PM - 4:00PM)
*
Date of Rehearsal Dinner (i.e. MM/DD/YYYY)
*
Day of Week
*
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Time of Rehearsal Dinner (i.e. 2:00PM - 4:00PM)
*
What date/time would you like to begin decorating for the wedding ceremony?
*
What date/time would you like to begin decorating for the wedding reception?
*
What date/time would you like to prepare for the rehearsal dinner?
*
Equipment Use: (if applicable)
Please check all equipment needed for the activity
Check all that apply
*
Grand Piano (not moved)
Grand Piano (moved - $75 - cannot leave auditorium)
Projector Use (rehearsal, ceremony, and/or reception - includes operator) - $100
Church Decorations
Additional Items or Requests:
*
8' Tables in Family Center (Qty)
*
Chairs in Family Center (Qty)
*
Chairs in Auditorium (Qty)
*
Upload a pic or document that includes a sketch to aid with room setup:
*
Max file size: 20MB
Optional
Additional Space Reservations: (if applicable)
Check all that apply
*
Bride's Room (Parlor)
Groom's Room (upstairs classroom)
Children's Nursery Room (downstairs)
Playground/Court Area
Other Facilities Requests / Comments
*
Terms / Agreements for Facility Use
I have noted that weddings ceremonies at Western Hills cannot be scheduled after 2:00pm on Saturdays or at any point on Sundays.
I will provide a team of volunteers to help with the following tasks after the event:
Leave the room(s) I use free of trash and clutter.
Work in harmony with the church wedding coordinator to return all items back to their proper place.
I will not use more equipment or space than requested on this form unless I receive additional authorization from the church wedding coordinator.
If I have any questions or problems, I will contact the church wedding coordinator.
I will submit a non-refundable deposit of $100 as soon as I receive confirmation for this request. I recognize my wedding will not be added to the church calendar until this deposit is paid. The deposit will be added towards my total balance.
Non-Members Only: I will submit an additional $300 deposit as soon as my request is approved if I am using the Family Center. I recognize my wedding will not be added to the church calendar until this deposit is paid. The deposit will be added towards my total balance.
I will submit all outstanding payments at least two weeks before the event. I understand that if the balance is not received by this point I may lose my reservation.
I am aware of and agree to the additional procedures and policies in the Western Hills’ wedding packet:
Procedures and Policies for Members (ADD LINK)
Procedures and Policies for Non-Members (ADD LINK)
Do you agree to the terms / agreement stated above?
*
I Agree.
Submit
Activity Request Form
You must be at least 21 years old in order to make this request.
When you submit this form, the following request(s) will be submitted to our church office:
1. Add your event/activity to our church calendar
2. Reserve equipment for your event (if applicable)
3. Reserve the building for your event (if applicable)
After you submit this form, our church office will use the contact information you provided to get back with you to let you know if your requests are approved, if there are any conflicts, or if any additional information/arrangements are required. Please allow up to 1 week for processing.
Basic Information:
*
Indicates required field
Event/Activity Name
*
Please describe what activity you are requesting use of property for.
Primary Contact Person
*
First
Last
Cell Phone Number
*
Secondary Phone Number
*
Email
*
Event Location:
Where will the activity be held?
*
On the church campus
Off-site
The event does not have a physical location
If the event is off-site, where will it be held?
*
Line 1
Line 2
City
State
Zip Code
Country
Venue address (if other than WHC)
One-Time Events
Date of One-Time Event (i.e. MM/DD/YYYY))
*
Use this field if your event is not reoccurring.
Day of Week
*
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Time(s) of Event (i.e. 2:00PM - 4:00PM)
*
Reoccurring Events
Day of Week for Reoccurring Events:
*
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Select one if your event reoccurs on the same day every week.
Start Date of Reoccuring Event (i.e. MM/DD/YYYY)
*
Use this field to indicate the first meeting date of your reoccurring event.
End Date for Reoccurring Event (i.e. MM/DD/YYYY)
*
Use this field to indicate the last meeting of your reoccurring event.
Time(s) of Reoccurring Event (i.e. 2:00PM - 4:00PM)
*
How often does the event reoccur?
*
Not Reoccuring
Weekly
Bi-Weekly
Monthly
Bi-Monthly
Quarterly
Other
Equipment Use: (if applicable)
Please check all equipment needed for the activity
Check all that apply
*
TV
TV and DVD Player
Projector and DVD Player
Piano Dolly
Church Decorations
Podium(s)
Easel(s)
Lattice Work
Sound System
Piano
Additional Items or Requests:
*
Upload a pic or document that includes a sketch to aid with room setup:
*
Max file size: 20MB
Optional
8' Tables (Qty)
*
6' Tables (Qty)
*
Chairs (Qty)
*
Choose One
*
These items will only be used on church property
These items will be used off-site (complete next section)
Off-Site Equipment Reservation Dates:
If you plan to use any church equipment off-site, when would you like to pick it up and when would you like to return it?
Date of Equipment Pick-Up (i.e. MM/DD/YYYY)
*
Date of Equipment Return (i.e. MM/DD/YYYY)
*
Facility Use: (if applicable)
Check all that apply
*
Auditorium
Family Center (Building B)
FLOOD Room (in Family Center)
Classroom(s) (Main Building)
Parlor
Red Room
Library
Basketball Court
Playground
Parking Lot(s)
*
North
East
West
All
Children's Rooms
*
Starters' / Movers' Classroom (downstairs)
Shakers' Classroom (upstairs)
Bible Zone
Children's Check-In Window
Audio and Projector Needs:
*
I am requesting that WHC provide an audio tech ($100 for the first two hours, $35 per hour after)
I am requesting that WHC provide a projector operator ($100 for the first two hours, $35 per hour after)
I understand that there may be building fees and/or cleaning fees. I will be informed about any fees when a church staff team member responds to my request.
*
I understand.
This request form is not a contract. However, if you have questions about building and/or cleaning fees, feel free to contact our church office at 405-634-1454.
Other Facilities Needed / Comments
*
Do you plan to serve any food at this event?
*
Yes
No
Logistics: Opening Up, Locking Up, and Cleaning Up
Are you connected with anyone who might be able to complete the following tasks for your event?
Unlocking the Building
*
First
Last
Is there anyone connected with your event who might be able to unlock the building for you?
Locking the Building
*
First
Last
Is there anyone connected with your event who might be able to lock the building for you?
Cleaning Up
*
First
Last
Who is the responsible person for cleaning up? (If a deposit is required, the person who places the deposit is often the one ultimately responsible.)
Office Hours:
If your event is during normal office hours (Mon-Thur, 9am-4pm) and not on a holiday then you will not need anyone to lock or unlock the building for you.
Please Note:
Our leadership will ultimately determine who will unlock, lock, and clean up. It is helpful to receive recommendations from the person hosting the event.
Terms / Agreements for Facility Use
I agree to leave the room(s) I use free of trash and clutter, and to make sure the furniture is arranged in an orderly manner. If the room was set up in a particular way before I used it, I agree to make sure to leave it as I found it.
I will not use more equipment or space than requested on this form unless I receive additional authorization.
If I have any questions or problems, I will contact the church office or a contact person they assign ASAP.
Do you agree to the terms / agreement stated above?
*
I Agree.
Submit
